Printing & Scanning
The Printing & Scanning system in Teamship powers all physical warehouse workflows, including labeling, receiving, picking, packing, and shipping.
Teamship is designed to work with industrial warehouse hardware as well as mobile devices, ensuring flexibility across different warehouse environments.
Overview
Printing and scanning are core to how Teamship connects digital inventory records to physical warehouse operations.
With Teamship, warehouses can:
- Print standardized and custom labels
- Scan products, pallets, locations, and totes
- Operate from desktop, tablet, mobile, or industrial scanner devices
- Maintain accuracy across receiving, storage, picking, and shipping workflows
Printing Architecture
Teamship sends print jobs through PrintNode, a cloud printing service. Each organization connects its own PrintNode account, and a small printing client installed at the warehouse passes jobs on to the local printers.
Teamship Printing Client
The printing client must be installed on a local computer or server at the warehouse.
Supported operating systems:
- Windows
- macOS
- Linux
- Raspberry Pi
This client:
- Receives print jobs securely from Teamship
- Sends jobs to locally connected printers
- Supports multiple printers per warehouse
Each warehouse can run one or more printing clients depending on layout and volume.
Connecting PrintNode to Your Organization
Each organization adds its own PrintNode API key in its printer settings:
- Open the organization's printer settings
- Enter the PrintNode API key and connect
- Click Fetch to load every computer (server) running the printing client and the printers attached to it, each with its status (Connected or Disconnected)
Notes:
- The API key is masked once saved.
- PrintNode child accounts are supported, so each organization can have its own key under one parent PrintNode account.
- Servers and printers belong to the organization whose key fetched them. Other organizations can't see or use them.
- Disconnecting the key also removes its servers and printers from the warehouse detail pages. Connect the new key and Fetch again to load the new printers.
| Role | Printer settings access |
|---|---|
| Admin, Org Admin, Warehouse Manager | View, add and edit |
| Warehouse Associate, Accounting | View only |
Printer Configuration
Warehouse-Level Printers
Printers are configured at the warehouse level and serve as the default printers for that location.
On the warehouse detail page you can:
- Add one or more servers. Only servers from the warehouse's own organization are listed.
- Choose a default printer for each server
Printers from every server connected to the warehouse appear in the printer dropdown for all warehouse roles assigned to that warehouse, in both the web view and the scan gun view.
User-Level Overrides
Individual users can override their assigned printer from the top-right corner of the Teamship application, including on a scan gun.
This allows:
- Different stations to use different printers
- Packing, receiving, and shipping areas to operate independently
- Flexibility without reconfiguring warehouse-wide settings
Print Popup
On bulk shipping orders, clicking a print icon opens a print popup where you pick the printer and the number of copies before sending the job.
Printing Order Documents
Warehouse roles can send attached documents straight to a printer using the print icon next to each document:
- Bulk shipping orders – every document on the order
- Inventory orders – each file under uploaded documents
- Comments – any comment with an attached document, on bulk shipping, ecommerce, ship by LPN, transfer, inventory and blind inventory orders
Packing slips, packing lists and warehouse receipts are covered in Document Templates.
Supported Label Types
Teamship supports multiple label types used throughout warehouse operations:
-
Receiving Labels
Applied during inbound receiving to identify newly received inventory. -
LPN Labels
Used to label pallets, totes, or containers managed under LPN tracking. -
Quarantine Labels
Clearly identify quarantined inventory that is restricted from shipping. -
Tag Labels
Custom tags used for additional identification, handling instructions, or searchability. -
Outbound Labels
Shipping labels generated during outbound fulfillment and carrier rate selection. -
SKU Labels
Product-level barcode labels used for picking, counting, and verification.
Custom Label Designer
Teamship includes a custom label designer application that allows warehouses to:
- Create custom 4 × 6 label templates for LPN, Inbound, Outbound and Tag labels
- Control layout, barcode type, text, and formatting
- Add placeholders that fill in with live order, pallet and product data
- Set a default template per label type for each warehouse
Custom labels ensure compatibility with:
- Warehouse workflows
- Customer requirements
- Carrier and compliance needs
Admins and Org Admins create templates and assign them to warehouses; Warehouse Managers can switch a warehouse to a different template. See Label Designer for the full guide.
Scanning Support
Teamship supports scanning from both industrial hardware scanners and camera-based mobile devices.
Industrial Scanners
Industrial scanners must be configured with the correct barcode symbology settings to work with Teamship.
Common requirements include:
- Enabling standard 1D and 2D barcode formats
- Matching scanner output to Teamship barcode standards
Once configured, industrial scanners can be used for:
- Receiving
- Picking
- Packing
- LPN assignment
- Location movements
Scanner Compatibility Requirements
For best results with Teamship, industrial barcode scanners must meet specific configuration requirements.
Required Scanner Capabilities
Industrial scanners must:
- Support Code 128 barcode symbology
- Operate in keyboard wedge mode
- Append an Enter (Carriage Return) suffix after each scan
These settings ensure that scanned values are properly submitted into Teamship input fields during receiving, picking, packing, and shipping workflows.
If scanners are not configured correctly, scanned values may not register or may require manual input.
For full configuration instructions and supported device guidance, see:
- Scanner Configuration & Symbology Setup
Mobile Device Scanning
Teamship fully supports scanning using:
- Mobile phones
- Tablets
- Camera-based scanning devices
Users can scan directly through the device camera without additional hardware.
This is ideal for:
- Smaller warehouses
- Temporary stations
- Overflow or mobile picking workflows
Mobile-First & Responsive Design
Teamship is fully mobile responsive.
The entire application works on:
- Desktop computers
- Tablets
- Mobile phones
- Industrial handheld devices
As long as the device has:
- A screen
- An internet connection
…it can be used to run warehouse operations, including printing and scanning workflows.
Who Uses Printing & Scanning
- Warehouse Staff
- Receiving Teams
- Pickers & Packers
- Warehouse Managers
- Operations Supervisors
Customers do not manage printers or scanners directly, but benefit from accurate labeling and fulfillment.
Related Pages
- Scan Sequences
- Document Templates
- Receiving Orders
- Shipping Orders
- Inventory
- LPN Management
- Label Designer