Label Designer
The Label Designer allows organizations to create and customize the labels used throughout warehouse operations. Labels are generated dynamically using live Teamship data and can be printed directly from the application or exported as PDFs for testing.
This feature is designed for warehouse administrators and operations teams who need full control over label layout, formatting, and content without custom development.
Templates are assigned per warehouse: each warehouse has a default template for each label type, and every label of that type printed in that warehouse uses it.
Supported Label Types
Teamship currently supports customization for the following label types:
-
Inbound Pallet Labels
Used during receiving to identify pallets associated with inbound inventory orders. -
Inbound Product Labels
Used during receiving to label received products. These labels can also show the pallet details the product was received on. -
Outbound Pallet Labels
Used during shipping workflows to identify pallets leaving the warehouse. -
LPN Labels
License Plate Number labels used for pallet-level tracking when LPN Management is enabled. -
Tag Labels
Used for pallet or inventory tagging during warehouse operations.
Each label type has its own set of supported placeholder variables based on the data available at print time. You choose the label type when you create a template, and it can't be mixed with another type's placeholders.
Packing slips, packing lists and warehouse receipts are not built in the Label Designer. See Document Templates.
Label Dimensions
- All labels are 4 × 6 inches
- The design canvas represents the exact printable area
- Grid, snap, and ruler tools are available for precise layout control
- Labels can be rotated between portrait and landscape
Who Can Manage Label Templates
| Role | What they can do |
|---|---|
| Admin and Org Admin | Create and edit label templates, and set which template a warehouse uses |
| Warehouse Manager | Change an existing warehouse to use a different template |
| Other warehouse roles | Print labels using the warehouse's assigned templates |
Accessing the Label Designer
- Open the warehouse detail page and find the Label Templates section
- Click Create / Edit Template
- Choose to create a new label template or edit an existing one
- The Label Designer opens in a full-screen editor
Creating a New Template
When you create a new template, you first pick the label type (for example, Inbound Pallet). The label type decides which placeholders are available in the Placeholder Manager.
Editing an Existing Template
When you open a saved template, the list shows two markers:
- Yellow star – the template is set as the default for a warehouse
- Blue shield – a system default template supplied by Teamship. System defaults can't be edited or deleted.
Editor Layout
The Label Designer is divided into four primary areas:
- Canvas – The printable label surface
- Left Toolbar – Tools for adding objects to the label, plus New, Open and Save label, the Placeholder Manager and the Preview panel
- Properties Panel – Configuration options for selected objects
- Template Preview Panel – Test data and preview rendering
Canvas & Layout Tools
The canvas represents the physical label and supports:
- Drag-and-drop positioning
- Grid snapping
- Alignment using rulers
- Object rotation
The top toolbar controls the canvas:
| Tool | What it does |
|---|---|
| Grid | Shows or hides the grid on the canvas |
| Snap | Turns snapping of objects to the grid on or off |
| Rulers | Shows or hides rulers on the canvas |
| Rotate | Switches the label between portrait and landscape |
| Prints what is on the canvas to a connected printer | |
| Generates a PDF of what is on the canvas |
Canvas Objects
You can add multiple objects to a label, including:
- Text fields
- Barcode elements
- Dynamic placeholder objects
- Static layout elements
Each object can be independently positioned and styled. Select any object on the canvas to change its settings in the Properties Panel on the right.
Dynamic Placeholders
Labels support dynamic placeholder variables that are replaced with real values when the label is printed.
Placeholder values are populated automatically based on the context in which the label is generated (receiving order, shipping order, pallet, LPN, etc.).
Placeholder Manager
Open the Placeholder Manager from the left toolbar to add placeholders:
- It only lists placeholders that apply to the template's label type, grouped into variable sections
- Click the blue add button next to a placeholder to place it on the canvas
- Once on the canvas, the placeholder can be moved, resized and styled like any other object
Previewing With Test Values
The Preview panel lets you simulate a printed label before using it:
- Open the Preview panel
- Type a test value for each placeholder on the canvas
- Click Enter Preview to swap the placeholders for your test values
Use PDF or Print while in preview to check the result on paper.
Printing Labels in Daily Work
Once a warehouse has its templates, labels print from the normal workflow screens and use that warehouse's template automatically:
- LPN labels – from all the existing LPN print options
- Inbound labels – from the inventory (receiving) order's ellipsis menu. Print all Inbound Product Labels prints labels for every product saved on the order, even if it isn't fully received yet. Receiving label options stay available after the order is complete.
- Outbound labels – from the ellipsis menu in step 2 of a bulk unit shipping order
- Tag labels – from the same places as before
You can print large batches of labels (for example, 20 at once) in a single request.
The printer list only shows printers connected to your organization. See Printing & Scanning for how printers are connected.