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Update Inventory Stock

The Update Inventory Stock feature allows authorized users to manually adjust inventory quantities or create new stock records when needed.

This tool is typically used to correct discrepancies, account for physical counts, or add inventory outside of the standard receiving workflow.

All adjustments made here are fully logged and auditable.

ℹ️ Where to find it: Update Inventory Stock is under Inventory in the side navigation (it used to be under Admin). It is available to warehouse roles only, not to Accounting users or customers.

Purpose​

Update Inventory Stock exists to handle scenarios where inventory levels need to be corrected or initialized, including:

  • Physical count discrepancies
  • Damaged, lost, or found inventory
  • Inventory added outside of a receiving order
  • Corrections to location or LPN quantities

This feature ensures inventory accuracy while maintaining a complete audit trail.

Who Can Use This Feature​

  • Warehouse users
  • Authorized administrative users

Customers do not have access to update inventory stock directly.

Viewing Existing Stock​

When updating inventory, the system displays existing stock broken down by:

  • Location
  • LPN (License Plate Number)
  • Lot Code (if applicable)
  • Stock In Hand

This allows precise adjustments at the correct physical level of inventory.

Updating Existing Stock​

To update existing inventory quantities:

  1. Select one or more existing stock rows
  2. Enter the New Stock Value
  3. Provide an Adjustment Description
  4. Submit the update

The system calculates the difference between the current value and the new value automatically.

Creating New Stock​

New stock records can also be created from this screen.

This is useful when:

  • Inventory exists physically but was never received in the system
  • Inventory needs to be added to a new location or LPN

To create new stock:

  • Select a Location
  • Select or generate an LPN
  • Optionally enter a Lot Code
  • Enter the New Stock Value

Updating Stock in a Different Location or LPN​

The Update in Different Location/LPN option allows inventory to be:

  • Added to a new location
  • Associated with a different LPN
  • Initialized with a new lot or attribute value

This does not move inventory between locations — it creates or updates stock records directly.

Adjustment Description​

An Adjustment Description is required and should explain:

  • Why the adjustment was made
  • What triggered the correction (count, audit, damage, etc.)

This description appears in the inventory history for audit and reporting purposes.

Warehouse Accuracy KPI Impact​

At the bottom of the screen is an option to mark the adjustment as a warehouse error.

When checked:

  • The adjustment counts as a strike against the warehouse’s Accuracy KPI
  • This KPI is displayed on the warehouse dashboard
  • It helps track operational accuracy over time

This ensures accountability while still allowing corrections to be made.

Inventory History & Audit Trail​

Every stock adjustment made through this feature is logged in the product’s Inventory History section, including:

  • Adjustment date
  • Quantity change (positive or negative)
  • Associated location and LPN
  • Related user
  • Adjustment description

The inventory history report can be exported to Excel for reporting or audits.

Important Notes​

  • Inventory updates are immediate and affect availability instantly
  • Adjustments cannot be undone
  • This feature should not replace standard receiving or shipping workflows
  • Frequent use may indicate process issues that should be addressed operationally